- Academic Overload Request Form
- Academic Standing Certification
- Advanced Professional Certificate Tracking Form & Guidelines
- APC Application of Completion
- Grade Change
- Course Waiver Request (MPS only)
- Graduation Application
- Leave of Absence Form
- Privacy Waiver Form
- Re-Enrollment Request Form
- Transfer Credit Request Form
- Withdrawing from a Course (Add/Drop)
Academic Overload Request Form- MPS students nearing graduation with a cumulative GPA of 3.330 ("B+" average) or better may request permission through their program Associate Dean and the Office for Academic Affairs & Compliance to enroll in additional courses beyond the maximum number credits required for degree.
Academic Standing Certification - Students should contact the Registrar's Office with requests to certify enrollment and student status. Students who need a letter (for employers or graduate/professional programs) noting specifically that they are in good academic standing should fill out this form and submit it to the SCS Office for Academic Affairs & Compliance at least two weeks prior to the date needed by the requester.
Advanced Professional Certificate Tracking Form & Guidelines – Each APC is designed as a planned, cohesive group of courses between the student and the program Associate Dean. While some programs have prescribed courses, others allow for more individualized proposals. Important: Students must be admitted formally to an APC program and secure the advance permission of the appropriate program Associate Dean(s) for all certificate coursework during their first semester of study. This form must include stated learning goals for each course. A copy of this completed form must be filed with the Office for Academic Affairs & Compliance before the end of the student's first semester. Certificates will not be awarded retroactively, and to satisfy the awarding requirement, all students must meet the minimum GPA requirement of 3.000 at the completion of their studies. Please review the student handbook for additional guidelines.
Advanced Professional Certificate Completion Application - During the first two weeks of their final semester, APC students should complete their official APC Completion Application. Students should return their completed application and their APC Certificate Guidelines/Tracking Form (which was submitted to and signed by the student's program at the start of their studies) to Joseph Davies at Office of Academic Affairs & Compliance, via fax to (202) 784-7235; or mail to 640 Massachusetts Avenue, NW; Washington, DC 20001.
Change of Grade – Once course grades have been posted, professors must submit grade changes via this paper form to the Office for Academic Affairs & Compliance for review. Grades can be changed only because of a grading or administrative error (such as miscalculation or recording mistake) or when final assignments have been submitted for recorded incompletes. Students cannot submit additional or revised work after a final grade has been recorded for the express purpose of improving that grade. The paper form is available in the University Registrar office and the SCS Academic Affairs & Compliance Office.
Course Waiver Request (MPS Only) – With written permission from their program Associate Dean and the SCS Office of Academic Affairs & Compliance, MPS graduate students may be waived from some selected courses required within that major or within a concentration. Students are required to supply documentation of their proficiency in that course (such as a writing portfolio to request a waiver of the "Fundamentals of Reporting and News Writing" Journalism requirement) during their first semester of study to the program Associate Dean for review. Some programs do not waive any course requirements. Please note: Students do not receive grades or credit for waived courses; rather, this process allows them to take an elective in place of a waived course. This process also allows our office to update the student's record in DegreeWorks. MPS degree-specific requirements and courses (Ethics in the Profession; Capstone; maximum number of graduate-level credits; minimum 3.000 cumulative GPA) cannot be waived under any circumstances.
Graduation Application (MALS and MPS) – During the first two weeks of their final semester, graduate students in the Master of Arts in Liberal Studies (MALS) and Master of Professional Studies (MPS) programs should complete their official graduation application online through the MyAccess system at https://myaccess.georgetown.edu. Detailed instructions for this online process can be found on the Graduation page.
Graduation Application (BA Liberal Studies and DLS) – Bachelor of Arts in Liberal Studies and Doctor of Liberal Studies students should consult with the degree program office about their application procedures and forms.
Leave of Absence - Students should complete this form to (a) request a Leave of Absence and (b) request to return from a Leave of Absence. All students in degree programs are required to request a formal Leave of Absence (LOA) for any fall/spring semester during which they will not be able to attend. Only EDM students must request a LOA for the summer term. However, students on a LOA must request a return prior to any semester in which they hope to resume classes (including summer). Students who do not enroll in fall or spring and who do not receive a formal LOA will be withdrawn for failure to register and be subject to re-enrollment and re-admission policies. Students who request a LOA during a semester during which they will be concurrently withdrawn from classes will be subject to the registration, payment, and refund deadlines and policies for that semester. All enrollment periods and cessations (including Leaves of Absence and Withdrawn for Failure to Register) are recorded on the transcript.
Privacy Waiver Form – Students are protected by the Family Educational Rights and Privacy Act, a federal law that limits the information about a student shared with parties (including family members and spouses) other than that student. To waive this right, the student should complete this form and submit it to the appropriate office within the School of Continuing Studies.
Re-Enrollment Request Form & Essay (after prior attendance) - This form should only be completed by students who have withdrawn from their programs or who have been withdrawn for failure to register in a prior semester. Students are withdrawn for failure to register if they (a) do not register in a fall/spring semester without applying for an official LOA or (b) do not resume their studies immediately after a LOA (or do not extend their LOA). All withdrawn students must request a re-enrollment evaluation. These requests will be evaluated on a first-come, first-serve and space-available basis. Due to limited seating availability, even students in good academic standing may not be permitted re-enrollment in their requested semester of return. Students should complete and submit the Re-Enrollment form & one page essay to the Office of Academic Affairs & Compliance at least two weeks prior to the first day of classes in the semester for which the student is requesting a return.
Withdrawn students will be subject to additional layers of review by Academic Affairs & Compliance and/or their program's standards committees under the following conditions: (1) They have not been enrolled in their program for two calendar years (six consecutive semesters); (2) they were on academic probation (cumulative GPA under 2.00 for undergraduate students, under 3.00 for graduate students); (3) they were suspended or terminated from the School and University due to a violation of the Honor Code or Student Conduct Code; (4) they were academically terminated or dismissed from the School; (5) they will not be able to complete their degree within the time limit for that degree which is set during their first semester of registration. Prior acceptance into a program does not guarantee that a return will be appropriate, advisable, or allowable.
Any student returning after any absence during which they studied at another institution without receiving prior written permission through Academic Affairs & Compliance must re-apply formally through the SCS Office of Admissions as a transfer student.
**Please note: Re-Enrollment applies only to students who have completed courses in degree-seeking status. Students who have deferred their enrollment - whether officially in writing or unofficially through failure to register - are required to re-apply after the maximum time period for deferral has elapsed.
Transfer Credit Request Form – Credits cannot have been applied to a previous certificate or degree. Requests should be submitted during the student's first semester of study. Completed forms and transcripts should be submitted to the School of Continuing Studies Academic Affairs Office. With approval of both their program Associate Dean and the Senior Associate Dean of Academic Affairs & Compliance, MPS students in HRM, JO, PRCC, RE, SIM, and TM can count up to 6 credits and UPR students can count up to 8 credits of graduate coursework completed with grades of "B" (3.00) or better at another accredited institution. Students in EDM are not permitted any transfer credit to be applied toward their Executive MPS degree. APC students can count up to 3 credits under the same academic criteria.
Withdrawal from a Course (Add/Drop) – After the official add/drop period has ended, students can withdraw from a course only by submitting a paper form in person. Students cannot withdraw online, via e-mail or by calling the Registrar, and students must consult with the Associate Dean of their program to secure approval. Students should indicate if their intent is (a) to withdraw from a course or (b) their entire program (meaning they do not intend on returning the following semester). If approved by the Associate Dean, the student is solely responsible for hand-carrying this paper form to the Registrar's Office before the withdrawal deadline. The paper form is available in the Registrar's Office and the Academic Affairs & Compliance Office. Please note: Refunds, if applicable, are based upon the date the form is submitted by the student to the Registrar. The School strictly adheres to the deadlines and policies of the University described under "Tuition, Fees, and Refunds" described at registrar.georgetown.edu/registration/refunds-and-tuition/. Refunds are not authorized or recommended after these deadlines have passed. All refund requests are handled through the Office of Student Accounts. Additional "Refund Information" can be found on their website at studentaccounts.georgetown.edu/Refunds/RefundInformation/Index.html.
Academic Affairs & Compliance Office
Last updated: 8/15/13