Academic Policies

2015 Academic Policies


Add/ Drop Information

  • All students may add/drop through MyAccess through Wednesday, May 20, 2015 for the Pre-Session, June 3, 2015, for the First Summer Session, and Wednesday, July 8, 2015 for the Second Session. 
  • Adding or changing courses, sections, credits, from a letter grade to pass/fail, or from credit to audit will not be permitted after the add/drop period has ended for each session.
  • Georgetown students must obtain approval of an Add/Drop Form from their Dean, not from the Summer School.
  • Visiting students must obtain approval of an Add/Drop Form from the Associate or Assistant Dean of the Summer School.
  • International students must obtain approval of an Add/Drop Form from the Office of International Programs and then from the Associate or Assistant Dean of the Summer School. 
  • Students who have already taken the final exam will not be permitted to drop or withdraw.  If a student decides not to attend Summer School, it is the student's responsibility to drop the course(s) from his or her student schedule in order to avoid a tuition charge.  Tuition refunds, if applicable, are based upon the date the Add/Drop Form is signed and dated by the student's dean. Top

Application of Summer School Credit toward a Graduate Degree

Should a visiting student enter a graduate degree program at Georgetown University after completion of Summer School at Georgetown, courses taken in the Summer School do not automatically apply toward a degree.  However, they may be included for degree credit with the approval of the student's academic department and the Graduate School.  Acceptance into and completion of graduate-level coursework in the Summer School does not guarantee or confer acceptance into any graduate program at the University.

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Attendance Policies

  • Attendance at all classes and laboratories is restricted to those who are registered. No exceptions to this will be made without prior written approval from the Associate or Assistant Dean of the Summer School.
  • All students are expected to promptly attend all classes and to complete all of their assignments in a timely fashion.  All course requirements are to be completed no later than the date of the final examination.
  • Because of the intensive nature of summer study, absences are not generally permitted.  Permissible absences will be determined by the professor at the beginning of the course.  Auditors are allowed no more than the permitted number of absences.
  • An "absence" is defined as the failure of a student to be present when the class roll is checked by the professor.  Lateness may be listed as absence, since students may be refused admission to any class when late. 
  • Flagrant cases of absence that affect the student's achievement of course objectives may necessitate withdrawal from the course.
  • Students absent for several days because of illness should notify their professor and the Associate or Assistant Dean of the Summer School. Documentation from a health professional may be required.

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Auditing Classes

  • Auditors pay the standard per credit hour tuition rate.  Please see Tuition and Fees for current tuition rates.  If an auditor exceeds the number of absences permitted by the professor, a grade of "W" will be recorded on the record and no refund is given.
  • Language courses (at the expository writing level and below) and consortium courses may not be audited by Georgetown students.  Students in the College are not permitted to audit courses in the Summer School.
  • If a student wishes to change from credit to audit on any course, the student must do so with an Add/Drop Form and must abide by the deadlines listed above in the Add/Drop Information section.  No tuition refunds are granted for status change. 
  • Visiting students who plan to have summer courses transferred to another school are advised not to audit unless approval is granted from that school.  Students should consult with their home school regarding transfer policies and procedures.

 

Please note: Once a student registers as an audit, a letter grade will not be recorded.

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Classrooms

  • Please note that eating and drinking in the classrooms is strictly prohibited.

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Consortium of Universities

  • Georgetown University is a member of the Consortium of Universities of the Washington Metropolitan Area.  The other member institutions are American University, Catholic University, Corcoran College of Art and Design, Gallaudet University, George Mason University, The George Washington University, Howard University, Marymount University, National Defense Intelligence College, National Defense University, Trinity Washington University, the University of the District of Columbia, and the University of Maryland at College Park.
  • Georgetown students wishing to enroll in a Consortium class must contact their Consortium Coordinator in the University Registrar for information and assistance with registration.
  • Visiting students are not eligible for Consortium classes.
  • Students from Consortium schools wishing to enroll at Georgetown University must contact their home school Consortium Coordinator (in the home school's Registrar's office) for information and assistance with registration.

 

See University Registrar for more information on Consortium policies.

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Course Load and Time Status

  • Students may not enroll in more than one course during the Pre-Session, or for more than six or seven credit hours (generally two courses) in any one of the other sessions.  If a student takes a course in the Pre-session, only one course may also be taken in the first session since the two sessions overlap. A student taking one course in the cross session is permitted to enroll in only one additional course in any of the overlapping sessions. 
  • Undergraduate students, including visiting non-degree students enrolled in Georgetown Summer School, will be considered full-time in the summer term at 12 credits and half-time at 6 credits. In any session of eight weeks or less, an undergraduate students will be considered full-time at 6 credit and half-time at 3 credits.
  • Graduate students, including visiting non-degree students enrolled in Georgetown Summer School, will be considered full-time at 6 credits; those registered for 4.5 credits up to less than 6 credits will be certified as enrolled three-quarter time.  Students enrolled for 3 credits up to less than 4.5 credits will be certified as enrolled half-time; those enrolled for fewer than 3 credits will be certified as enrolled less than half-time.  Enrollments in the summer sessions will be added to determine the total summer enrollment for certification purposes.
  • Georgetown students must have their summer credit hours approved by their Dean's offices.
  • Visiting students may take more than the allowed number of credits only with the approval of the Associate or Assistant Dean of the Summer School. 

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Course Numbering System

  • The first four letters of the course number indicate the department or division within the University offering the course.  (Example: ECON-009-10; ECON indicates the Main Campus Economics Department).
  • The three digits in the middle of the course number indicate the academic level of the course.  (Example: ECON-009-10; 009 is an undergraduate course.)

Course Number

Academic Level

001-199

Undergraduate only

200-299

Upper Class Undergraduate

300-349

Undergraduate Tutorials, Readings, Research

350-499

Upper Class Undergraduate and Graduate

500-699

Graduate Lectures

700-899

Graduate Seminars

900-998

Graduate Tutorials, Readings, Research

999

Thesis Research

  • The last two digits of the course number indicate the course section.  (Example: ECON-009-10/ -15; -10 is the section number for undergraduates, -15 is the section number for graduates.) 
  • The course section number is used to differentiate between course sections and designate the session in which the course is offered (sections -01 and -05 are Pre-Session, sections -10 and -15 are First Session, sections -20 and -25 are Second Session, etc.).

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Disability Services

Students with disabilities are strongly encouraged to contact the Academic Resource Center before the start of classes to allow that office time to review their documentation and to make recommendations for appropriate accommodations, including note takers, books on tape, extended time on tests, interpreting services, and enlarged texts, among others.  There is a procedure for requesting an accommodation as well as a list of possible accommodations available upon request of the ARC.

We proudly support the role of Georgetown's Office of Institutional Diversity, Equity, and Affirmative Action and do not discriminate or deny access to otherwise qualified students on the basis of disability.  Depending on their documentation, students with disabilities may be eligible for reasonable accommodations and/or special services in accordance with the Rehabilitation Act of 1973 and the Americans with Disabilities Act of 1990.

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Disciplinary Sanctions

The Summer School at Georgetown will handle discipline as set out below:

  • All infractions will be handled through administrative action by the Director of Student Conduct or his/her designate.
  • If the violation warrants a fine or work sanction, there is no appeal and the sanction must be completed within the indicated time.
  • All other sanctions, short of suspension or dismissal from either the residence hall or the University, may be appealed.  If appealed, the sanctions are held in abeyance and scheduled for appeal in the fall semester as early as possible.
  • If the administrative action is either suspension or dismissal from the residence halls or the University, and the student appeals, the case shall immediately be scheduled for a hearing before the Appeals Board.  The board is composed of two student board members, a faculty board member, and the designated Assistant Dean.  This is the final appeal.

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Examination Information

  • Final examinations will be administered during the last class for each session.  Exams are given in the regularly assigned classroom. 
  • Deferred final examinations for those with excused absences will be given as arranged by the student and instructor. 
  • Requests for deferred examinations must be presented in writing and approved by the Associate or Assistant Dean of the Summer School.  Special arrangements may be made with the instructor with the approval of the Associate or Assistant Dean of the Summer School.

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Grades and Symbols

  • Grades are given only to students taking courses for credit.  Grades are recorded as follows:  

Undergraduate Grades

Grade

Description

Quality Points

 

A

 

Excellent

4.00

 

A-

 

-

3.67

 

B+

 

-

3.33

 

B

 

Good

3.00

 

B-

 

-

2.67

 

C+

 

-

2.33

 

C

 

Adequate

2.00

 

C-

 

-

1.67

 

D+

 

-

1.33

 

D

 

Minimum Passing

1.00

 

F

 

Failure

0.00

 

W

 

Withdrew

-

 

AU

 

Audit

-

 

N

 

Incomplete

(see section on Incompletes)

 

S

 

Satisfactory
(grade C or better)

(see section on Pass/Fail Option)

 

U

 

Unsatisfactory
(grades C-, D, or F)

(see section on Pass/Fail Option)

 

IP

 

In Progress

 

 

NR

 

No grades reported
by professor

-

             

 

 

 

       

Graduate Grades

 

Grade

Quality Points

 

A

 

4.00

 

A-

 

3.67

 

B+

 

3.33

 

B

 

3.00

 

B-

 

2.67

 

C

 

2.00

 

F

 

0.00

 

W

 

Withdrew

 

AU

 

Audit

 

I

 

Incomplete
(see section on Incompletes)

 

NR

 

No grades reported by professor

 

S

 

Satisfactory, used only for pass/fail courses
(see section on Pass/Fail Option)

 

U

 

Unsatisfactory,
used only for pass/fail courses
(see section on Pass/Fail Option)

 
 

IP

 

In Progress

 
  • An undergraduate degree candidate who fails any required semester course in a current major or minor must repeat and pass that course at Georgetown before graduation.  Students cannot repeat for credit a course in which they earned a grade of D or better.
  • Pre- and post-baccalaureate undergraduate course work done through the Summer School by Georgetown students is recorded on their undergraduate record and included in the undergraduate QPI.  The degree QPI is reported separately. 

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Grade Appeals

  • When a student thinks that a grade is not justified, he or she should first discuss the grade with the professor in question on an informal basis.  This discussion should take place as soon as possible after the end of the session in which the grade was given. 
  • If the matter is not satisfactorily resolved within 30 days, students may make a formal written appeal to the Chair of the faculty member's department, with a copy of the appeal sent to the student's Dean.* 
  • The Chair of the faculty member's department will review the appeal, and if necessary convene a faculty committee (either a standing or an ad-hoc committee). 
  • The committee's decision (to raise, lower, or sustain the grade) will be final. 
  • Requests for a change of grade will not be approved if the new grade results from additional work performed after the initial grade had been assigned.  

*Visiting students should contact the Associate or Assistant Dean of the Summer School.

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Grade Changes

  • When a professor feels a grade change is justified (e.g., due to an error in recording), the professor will send a grade-change authorization form with a signed statement of the reasons for such a change to the Associate Dean of Academic Affairs at the School of Continuing Studies for approval. 
  • Professors cannot change final grades on the basis of additional work performed (including the resubmission of papers) after the initial grade has been assigned. 
  • A grade for a summer course may be changed by the professor by the end of November of the following term.

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Grade Reports

Students may view their grades on MyAccess as soon as they have been posted.  Grade reports are not automatically mailed to students. If a student requires a transcript, a request can be made for one either through the Registrar's Office or online via MyAccess.

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Honor System, Undergraduate

All students (Georgetown and visiting) enrolled in any credit course in the Summer School are bound by the regulations outlined in the Georgetown University Honor System.

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Incompletes

Georgetown Undergraduate Students

  • All work in a course is to be completed no later than the date of the final examination.
     
  • When this is not possible (e.g., illness, personal emergency, etc.), the student must request permission from his or her Dean's office.
  • An "N" grade may be given at the discretion of the professor with the approval of the student's Dean.
  • Students with additional questions should consult the Undergraduate Bulletin or their Dean for further clarification.

Georgetown Graduate Students

  • A grade of "I" may be submitted by the professor when a student has been granted extra time to complete the required course work.
  • Students with additional questions should consult the Graduate Bulletin or the Graduate School for further clarification.

Visiting Students

  • Students must complete all work in a course no later than the date of the final examination.

     
  • In the case of illness or other grave reasons, the student should request permission from the Summer School Dean's Office and the instructor to receive the provisional grade of "N."  No provisional grade except "N" may ever be given.
  • Students requesting an "N" grade must process the "N" grade form in the Summer School Dean's Office by the last day of class.
  • "N" grade forms are available in the Summer School Dean's Office; instructions are printed on the forms.
  • With the approval of the Dean's Office, a professor may give an "N" grade.  Without such permission, professors must submit a letter grade from A through F.  Unauthorized "N" grades are automatically converted to failures.
  • When an "N" grade is granted, the course must be completed and the final grade submitted by the professor no later than November 30 for the summer sessions.  Incompletes that have not been resolved by this date will be converted to failing grades.

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Medical Withdrawal

A student can be granted a medical withdrawal when the student's health is impeding normal academic progress.

  • If possible, the student's health status will be evaluated by a physician on the Student Health Center staff, who will assess the medical justification for the leave.
  • If this is not possible, information about the student's health status may be provided by the student's treating health professional.
  • After considering the medical information, the student's academic dean will decide whether to grant the withdrawal and will inform the Registrar.
  • Denial of a request for a medical withdrawal may be appealed in writing to the Provost, whose decision will be final.

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Pass/Fail Option

  • Students may elect to take some of the undergraduate courses offered on a pass/fail basis.
  • Language courses offered at Georgetown may not be taken on a pass/fail basis.
  • Students who plan to have summer courses transferred to another school are advised not to elect the pass/fail option unless approval is granted from that school.
  • Pass/fail courses will be marked "S" (satisfactory) or "U" (unsatisfactory).  "S" is equivalent to "C" or better at the undergraduate level and "B" at the graduate level.  "U" is assigned for any grade under the corresponding level ("C-" or lower for undergraduates; "B-" for graduates).  Neither the "S" nor the "U" will affect the student's Quality Point Index.  Only courses noted as "S" receive credit.  Consortium courses may not be taken for pass/fail.  Georgetown students should note that grades of "U" can be used in the determination of academic standing, including probation, suspension, and termination.

Georgetown Students

  • Georgetown students must first secure approval on an Add/Drop Form at their respective Dean's offices.
  • Students must then obtain their professor's signature and their Dean's signature and submit the form to the University Registrar for processing no later than the last day of the add/drop period for a given session. 

Visiting Students

  • Visiting students should obtain their professor's signature on an Add/Drop Form and then obtain approval of the Associate or Assistant Dean of the Summer School. 
  • All students wishing to take classes as pass/fail must abide by the deadlines outlined above in the Add/Drop section.

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Transcripts

  • Visiting students pay a one-time $25.00 transcript fee.  The fee is included with the tuition charges on the student's Summer School bill.  
  • Transcripts will not be issued when unsatisfied financial obligations to the University exist. 

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Tutorials

  • The tutorial option is not available for visiting or Consortium students.
  • When it is essential for the completion of a student's program, tutorial courses are arranged to accommodate Georgetown degree students in good academic standing, provided a full-time Georgetown professor will be in residence throughout the session and is willing to undertake the supervision of the student's work, which includes regularly scheduled consultations. 
  • Students should obtain and complete the Request for Tutorial Registration form available from the University Registrar.
  • A student may take only one tutorial course during Summer School. 
  • Students must obtain the written approval of their instructor, Department Chair, and their Dean. 
  • The student must then return the form to the Registrar's Office.  Students will pay the standard per credit hour tuition rate for tutorial courses. 
  • Tutorial courses cannot be taken through the Consortium.
  • No academic credit will be given to a student who fails to comply with the above procedure.
  • The approval of the Associate or Assistant Dean of the Summer School for tutorial courses must be obtained by May 1st for pre-session tutorials, June 1st for first session tutorials, and July 1st for second session tutorials. 
  • Professors are required to turn in all summer tutorial grades by August 31st. 
  • No refunds are given for tutorials. 

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Withdrawal From A Course/Summer School

  • A student who wishes to withdraw from a course after the end of the Add/Drop period must report to their academic dean's office to complete an Add/Drop Form; all Georgetown University students must have signatory approval from their Dean's office on their completed Add/Drop Form.  Visiting students must have the signatory approval from the Associate or Assistant Dean of the Summer School. Please consult the Academic Calendar for the deadline to withdraw from each session.  No withdrawal from a course will be allowed after these dates.  No withdrawals from a course will be considered if the student has already taken the final exam.
  • A visiting student who wishes to withdraw from a course after the end of the add/drop period must report to the Summer School Office to fill out an Add/Drop Form.
  • No withdrawal from a course will be allowed after these dates. 
  • No withdrawals from a course will be considered if the student has already taken the final exam.
  • If a student does not complete a course for which he or she is registered and from which he or she has not officially withdrawn, the student will be charged the full tuition and an "F" grade will be recorded for the course. 
  • A deletion of the course from the record will be made only if the student drops within the designated add/drop period in a given session; thereafter, dropped courses are indicated by a "W" grade. 
  • Tuition will be refunded for the course(s) dropped, according to the refund schedule.  See Tuition and Fees.  Exceptions to these regulations must be approved by the Associate Dean of the Summer School.
  • Georgetown students must report to their Dean's office to request a withdrawal and to complete an Add/Drop Form.

See Add/Drop section above for more information.

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