Georgetown University School of Continuing Studies

Center for Continuing and Professional Education

Center for Continuing and Professional Education

Academic Policies


Academic Policies
Georgetown University Policies
Language of Instruction Policy
Double Counting Policy
Course Substitution Policy
Transfer Course Policy
Grading Policy
Non-Credit Definitions of Full-Time and Half-Time Status
Disciplinary and Non-Voluntary Withdrawal Policy
Transcripts
Letter of Academic Record
Completion of Certificate
Replacement of Certificate
Student Contact Information
Students with Special Needs
Discrimination
Student Complaint Resolution Policy  

Student Accounts Policies
Payment
Cancellation of Certificate Programs and Courses
Withdrawing from Certificate Programs and Courses
Refund Policy 
Event Refund Policy
Course and Program Schedule Changes
Tuition Waivers and Discounts
Third Party Documentation and Non-Payment Policy
Student Registration Blocks and Unpaid Balance Policy
Third Party Balances Older than 90 Days
GU-Tuition Assistance Plan
Student Accounts Contact Information

Technology Policies
Georgetown Google Apps
Using Blackboard
My SCS Non-Credit Student Portal

Visiting CCPE
Parking
Hartford Building Saturday Access
Hotels Around the Clarendon Campus
Inclement Weather
Center for Continuing and Professional Education (CCPE) Contact Information

Academic Policies

Georgetown University Policies
Students are responsible for observing general University policies and regulations concerning student conduct found on the University website, www.georgetown.edu.

Language of Instruction Policy
As an international center for higher education, the Georgetown University Center for Continuing and Professional Education (CCPE) and the Institute for Transformational Leadership (ITL) attract students from around the world. Please note that the language of instruction for non-credit courses is English.  Maximum benefit is derived for students with English language proficiency.  Students registering for CCPE and ITL courses are expected to be able to read and comprehend written and spoken English at the college level.

Double Counting Policy
Students may not count courses towards more than one certificate or program; the double counting of courses is prohibited. Each certificate program at CCPE and ITL requires a minimum number of Continuing Education Units (CEUs), equivalent to contact hours, for completion. See individual program pages for details. Although students may petition to count courses outside their program toward certificate requirements, minimum contact hours must be successfully completed to receive a certificate. All requests for exceptions are subject to approval by a CCPE academic official.  See also the Course Substitution policy.

Course Substitution Policy
Students may petition to count courses in a different CCPE or ITL open enrollment certificate program toward another comparable CCPE or ITL open enrollment certificate program. 

Example: A candidate for the Certificate in Marketing petitions to take a course in International Business Management, International Trade & Policy, in place of a Marketing certificate elective. Please note that a proposed course substitution should be similar in subject matter and comparable in the number of contact hours to ensure academic rigor is maintained. Students requesting a course substitution should contact the program manager for the certificate they wish to pursue before enrolling. Georgetown CCPE retains the right to approve or deny substitution petitions based on academic standards. This policy does not apply to application programs for which course substitutions are prohibited e.g. Leadership Coaching.

Transfer Course Policy
Courses completed at other accredited institutions may count toward CCPE or ITL non-credit professional certificate programs.  All transfer requests must be made before matriculation into current certificate/credential.  Transfer courses must address subject matter relevant to the CCPE or ITL program.  The course must have been satisfactorily completed within (no later than) two years from start date of the student’s current CCPE or ITL program matriculation. One course per certificate program may be transferred from another accredited program or institution.  The transfer course cannot be a course that fulfills another certificate/credential requirement.

Only courses with the passing grade code of “Satisfactory,” “Pass,” or at least a “C” grade can be considered for transfer.

A transfer course request form is required. Official documentation, such as an official transcript from an accredited university or a signed letter from a professional organization, and an official course description from the institution’s course catalog must accompany the transfer request form. All requests are subject to approval by the Associate Dean for Center for Continuing and Professional Education and final review by the Assistant Dean for Academic Affairs School of Continuing Studies.

This policy does not apply to application programs for which course transfers are prohibited e.g. Leadership Coaching.

Grading Policy – Effective Summer 2011

At the end of each course, students are responsible for reviewing their course grades. Unofficial transcripts are available through the My SCS Non-Credit Student Portal. Students may also request transcripts from the Registrar’s Office.  If a student has questions about a grade or find that a grade has not been recorded, s/he should contact the course instructor(s) and/or the CCPE or ITL office immediately for guidance.

Non Credit Grading Schema

CCPE and ITL courses are graded per the Academic Standards and Grades for Non-Credit Programs/ Courses grading schema. 

Incomplete Grade Policy

Students may be assigned a provisional grade of "I" (incomplete) with the permission of the course instructor.  All incomplete coursework must be finished within six months of the last day of that course.  All required makeup course sessions must be attended in the semester immediately following the semester in which the student registered for the course.  

After six months or one semester, whichever time period is longer, the provisional grade of "I" will become the grade of record. In order to successfully complete the course, the student will be required to re-register for the course and complete payment at the then prevailing tuition rate.

All grade change requests must be submitted by the instructor of record within nine months of the completion of the course.  All requests must be submitted directly to the Assistant Dean for Academic Affairs & Compliance for approval.

Grade Change Policy

Courses assigned any grade other than “I” can only be changed due to a documented grading and/or recording error. This change may only be requested by the instructor of record. All requests must be submitted directly to the Assistant Dean for Academic Affairs & Compliance for approval.

No additional or revised student work will be accepted to improve a grade other than “I” after the final course grade has been recorded. If a student has received a grade other than “I,” he or she cannot attend the same course in a different semester to successfully complete the course requirements.

Paralegal Studies Program Grading Policy

Paralegal Studies students should consult the Paralegal Studies Handbook for specific guidance and information regarding grading policies, procedures, and deadlines.

Non-Credit Definitions of Full-Time and Half-Time Status
Full-Time: 11.8 CEUs or more within a semester
Half-Time: 5.9 to11.7 CEUs within a semester
Less than Half-Time: 5.8 CEUs or less within a semester

CCPE Disciplinary and Non-Voluntary Withdrawal Policy
Disciplinary sanctions can be made at the discretion of the Associate Dean for CCPE in consultation with the School of Continuing Studies Office of Academic Affairs & Compliance.  Disciplinary sanctions are typically imposed based on breaches of academic integrity (as defined and determined through the Georgetown University Honor System) or academic ineligibility.  The Associate Dean may also mandate a Non-Voluntary Withdrawal if a student’s behavior is so severely disruptive that it interferes with the educational process or other activities of the academic community or if the student’s actions could be viewed as harmful to him/herself or others. Such cases may also be referred to the Georgetown University Office of Student Conduct for further review. 

Sanctions may include any of the following:

  • Warning - Notice to the student, orally or in writing with a notation in the student’s file, that a continuation or repetition of the same or similar conduct will result in further disciplinary action.
  • Suspension (Registration Block) - Exclusion from courses and/or other privileges. No refunds will be returned should suspension occur during a course or program.  Any outstanding balance will remain the responsibility of the student based on the CCPE and ITL refund and withdrawal policies.
  • Dismissal (Non-Voluntary Withdrawal)- Termination of non-credit student status for an indefinite period. The conditions for reenrollment, if any are permitted, shall be stated in the notification of dismissal.  No refunds will be returned should dismissal occur during a course or program.  Any outstanding balance will remain the responsibility of the student.

Disciplinary Policy Appeal
The student shall have the right of appeal to the Associate Dean for Academic Affairs & Compliance for the School of Continuing Studies. The student must present his or her grounds for appeal to the Dean, in writing, within 7 calendar days of the date of dismissal. The appeal procedure is not to be used for the circumvention of standard requirements or CCPE policies (e.g. certificate requirements), but is designed to address exceptional cases of a complex nature. 

If the associate dean of academic affairs finds that the student’s termination is based on failure to satisfy standard academic requirements without exceptional, complicating circumstances, the student’s request for an appeal will be denied. If the associate dean of academic affairs determines that such exceptional circumstances do exist, then the dean may convene the CCPE Directors' Council to review the request and make an official recommendation to the dean. The associate dean of academic affairs will notify the student of the binding decision within 30 days of the appeal. The decision of the dean is final and not open to further appeal

Requests for Reenrollment following Dismissal
Students who have been dismissed from CCPE, ITL, and/or the University should not expect to reenroll. In very rare cases, when in the judgment of the Dean of the School there is clear and compelling evidence of probable future academic success (while meeting all standard academic requirements without additional exceptions), a written application for reenrollment from the student may be considered. The Dean will consider the best interests of the student but also the best interests of CCPE, ITL, the School, and Georgetown in the review process. This request for reenrollment must be submitted to the SCS Office of Academic Affairs & Compliance at least six weeks before the first day of classes in the semester or term desired for continued registration.

Transcripts

Official Transcripts
Official Georgetown University transcripts for CCPE and ITL courses are available through the Registrar's Office and use the Transcript Request Form.

Allow two business days for processing after the request has been received by the University Registrar. Requests may be made:

In person
The Registrar's Office is located in White-Gravenor Hall Room G-01

By fax
Please fax requests to: (202) 687 - 3608

By mail
Please send mail requests to:
Transcript Request Form
University Registrar
Box 571000
White-Gravenor Hall G-01
Washington, DC 20057-1000

Unofficial transcripts printed by the student

Courses completed in Fall 2009 and all semesters after:

Courses completed in Summer 2009 and before: 

  • Log in to MyAccess 
  • Print student record

Transcript Conditions
The University will not issue a transcript which reflects less than the complete student record. Academic transcripts will not be issued when unsatisfied financial obligations to the University exist. Transcripts will only be made available by pick-up (with picture ID) or sent by mail. Transcripts may not be faxed.

Transcripts are available year-round except for current students at the end of the semester during grade processing. Due to the volume of requests received during peak periods, the University Registrar's Office will send no more than twenty transcripts per student, per day to be able to serve as many students as possible. Students can expedite the process by providing address labels for multiple destinations.

Letter of Academic Record
Students may request a Letter of Academic Record to submit to employers for reimbursement purposes or for enrollment verification. To request a letter, students should send an email to ccpe@georgetown.edu with the name of the course in the subject line.  Requests must include the student's full name, the course name(s), and the course term(s).  Letters of Academic Record for completed courses will include course grades.

Completion of Certificate
Students who have completed all requirements for a certificate program and who have no outstanding financial obligations with the University may complete the Certificate Request Form. Please allow 4-6 weeks for certificate processing.

Replacement Certificate Policy
A lost or damaged certificate may be replaced for a $35.00 fee, payable by credit card only. Replacement certificates will be printed with the original completion date. All signatures appearing on the certificate will be those of current University officials. Requests will be processed once all required paperwork has been received. To request a replacement certificate:

Student Contact Information
Please maintain updated contact information to ensure that the University has accurate records by emailing ccpe@georgetown.edu.

Students with Special Needs
Any student with a disability, whether a physical, psychological, or learning disability, must contact the Academic Resource Center (ARC) at (202) 687-8354 or arc@georgetown.edu and follow the process outlined by ARC for requesting an accommodation. Students should contact the ARC prior to the start of the term. If a request is not submitted on a timely basis, special accommodations are not retroactive, and therefore will not be honored. Georgetown does not discriminate or deny access to an otherwise qualified disabled student on the basis of disability, and students with disabilities may be eligible for reasonable accommodations and/or special services in accordance with the Rehabilitation Act of 1973 and the Americans with Disabilities Act of 1990. However, students are responsible for communicating their special needs to the Academic Resource Center. The University is not responsible for making special accommodations for students who have not requested an accommodation and adequately demonstrated their disabilities. Also, the University need not modify course or degree requirements considered to be an essential requirement of the program of instruction.

Discrimination
CCPE takes all allegations of discrimination seriously and asks that students who believe they have been discriminated against to make a formal complaint through the Office of Institutional Diversity, Equity, and Affirmative Action ((202) 687-4798; idea@georgetown.edu).

Student Complaint Resolution Policy

Informal Complaint
Whenever a student has a complaint about a course, instructor, or certificate program, the student is encouraged to meet with the instructor and/or program manager to resolve the problem informally as soon as possible.  In some cases, however, when an informal resolution is not achieved, a student may wish to file a formal complaint. 

Formal Complaint
After attempting to resolve a complaint informally, a student may file a formal complaint with the associate dean of CCPE who will be responsible for investigating the complaint and taking action. An outline of the formal complaint policy follows:

  1. The student attempts to resolve the situation informally through a conversation with the instructor and/or program manager.
  2. If that conversation does not lead to resolution, the student should contact the associate dean of CCPE to discuss the situation and outline the issue in writing by email or letter. Email can be send to ccpeprograms@georgetown.edu. 
  3. The student must file the formal complaint within 30 days of the end of the semester in which the issue occurred. This statement should include, but is not limited to, the nature of the complaint, the facts, supporting items, and the remedy requested. The associate dean of CCPE acts as an intermediary, gathering information from the student and instructor and then makes a decision.  The associate dean of CCPE will investigate the complaint, take appropriate action, and respond to the student within 30 days.
  4. A record of the student complaint plus all findings will be documented in writing and retained in CCPE departmental records.
  5. If, after communicating with the instructor and CCPE associate dean, the student would like to appeal further, he or she may then submit a formal request to the SCS associate dean for academic affairs for final review.  This written request must include supporting documentation (in the case of grade appeals, copies of the syllabus and required work; students may also submit any email correspondence between the student and professor).  The associate dean for academic affairs will complete an investigation to ensure policy has been followed. This decision is final and not open to further appeal.

Student Accounts Policies

Payment
When students register for courses or certificate programs at the Center for Continuing and Professional Education (CCPE) or the Institute for Transformational Leadership (ITL), they incur the cost of tuition. Students may not be permitted to participate in courses or programs until the tuition payment is settled. Please note that unless students officially withdraw as described below, they will be responsible for all tuition and fee charges associated with the courses or certificate programs.

Students will receive email confirmation messages upon successful registration. It is ultimately the student's responsibility to ensure registration and payment. Students should periodically review their enrollment through the MY SCS Non-Credit Student Portal. Failure to receive an enrollment confirmation email message is not justification for seeking a refund.


Cancellation of Certificate Programs and Courses
All CCPE and ITL courses are offered contingent upon sufficient enrollment. If a course must be cancelled, all registered students will be notified at least three (3) calendar days before the course's start date. All registered students will receive a 100% tuition refund. No fees will be charged for cancelled courses.

Withdrawing from Certificate Programs and Courses

  1. Go to the CCPE Withdrawal/Refund Process Page
  2. Select the appropriate withdrawal/refund form based on your payment method.
  3. Download, complete, and submit the appropriate form.

Refund Policy

Refund Policy
Refunds are computed based on the date and time that a student's request to withdraw is received in writing by the Student Accounts Office at the Center for Continuing and Professional Education (CCPE). Prospective students who withdraw prior to the start of a course will receive a full refund of tuition paid, less the nonrefundable deposit and any applicable tuition fee (described below). All refunds are calculated on a per course basis.

Nonrefundable Deposit
The first $100.00 of all course tuition charges, less the amount of any application fee a student has paid for application-based programs, is a nonrefundable deposit. This fee is required to cover expenses in connection with processing a student's enrollment at CCPE. No other nonrefundable fees are required prior to enrollment.

Grace Period
Withdrawal during grace period
At the time of registration, the prospective student has a grace period of three business days to withdraw his or her enrollment without penalty beyond the $100.00 nonrefundable deposit described above. When registration occurs fewer than three days from the start of a course, the grace period will expire on the first day of the course.

Withdrawal after grace period
Students who withdraw after this grace period but prior to the start of a course will receive a 100% refund of tuition paid less the nonrefundable deposit and a tuition fee. The tuition fee will be $100.00 or 15% of course tuition, whichever is less.

The following are examples of the refund policy (these examples assume no application fee has been paid):

Example (1): A course with a tuition charge of $1,000.00 begins on Friday night. The prospective student registers on Monday. The prospective student's withdrawal paperwork is received on Tuesday of that same week (before the start of the class); the prospective student will receive a refund of $900.00.

Example (2): A course with a tuition charge of $1,000.00 begins on Friday night. The prospective student registers on Thursday. The prospective student's withdrawal paperwork is received on Friday morning; the prospective student will receive a refund of $900.00. The grace period will end on Friday at the start of the class.

Example (3): A course with a tuition charge of $1,000.00 begins on Friday night. The prospective student registers on Monday. The prospective student's withdrawal paperwork is received on Friday morning; the prospective student will receive a refund of $800.00 (full refund less the $100.00 deposit and the $100.00 tuition fee).

Example (4): A course with a tuition charge of $350.00 begins on Friday night. The prospective student registers on Monday. The prospective student's withdrawal paperwork is received on Friday morning; the prospective student will receive a refund of $197.50 (full refund less the $100.00 deposit and the 15% tuition fee).

Withdrawing After the Start of a Course
For the purposes of calculating refunds, a prospective student will be considered a student beginning on the first day of his/her course and the following policy will apply.

If a student withdraws after a course begins, refunds will be made according to the following schedule:

Percent of Course Completed Refund
Percent Refund
Withdraws or is terminated during the first quartile (25%) of the course 
75%
Withdraws or is terminated during the second quartile (more than 25% but less than 50%) of the course  
50%
Withdraws or is terminated during the third quartile (more than 50% but less than 75%) of the course  
25%
Withdraws after completing more than three quartiles (75%) of the course 
No refund

Please note that a class meeting is defined as one day in the classroom and often is not equivalent to a course section.

Refund Process
Refunds will be issued to students within 45 days after receipt of a written request. 

Refund Examples

Example: Course with 18 class meetings.  Refund schedule:

Student withdraws after
Percent Refund
1, 2, 3, or 4 class meetings (5.6%-22.2% of the course)
75% refund
5, 6, 7, 8, or 9 class meetings (27.8%-50% of the course)
50% refund
10, 11, 12, or 13 class meetings (55.6%-72.2% of the course)
25% refund
14 class meetings (77.8%-100% of the course)
No refund










Example: Course with 12 class meetings.  Refund schedule:

Student withdraws after
Percent Refund
Student withdraws after 1, 2, or 3 class meetings (8.3%-25% of the course)
75% refund
Student withdraws after 4, 5, or 6 class meetings (33.3%-50% of the course)
50% refund
Student withdraws after 7, 8, or 9 class meetings (58.3%-75% of the course)
25% refund
Student withdraws after 10 class meetings (83.3%-100% of the course)
No refund

Example: Course with 8 class meetings.  Refund schedule:

Student withdraws after
Percent Refund
Student withdraws after 1 or 2 class meetings (12.5%-25% of the course)
75% refund
Student withdraws after 3 or 4 class meetings (37.5%-50% of the course)
50% refund
Student withdraws after 5 or 6 class meetings (62.5%-75% of the course)
25% refund
Student withdraws after 7 or 8 class meetings (87.5%-100% of the course)
No refund

Example: Course with 6 class meetings.  Refund schedule:

Student withdraws after
Percent Refund
Student withdraws after 1 class meeting (16.7% of the course)
75% refund
Student withdraws after 2 or 3 class meetings (33.3%-50% of the course)
50% refund
Student withdraws after 4 class meetings (66.7% of the course)
25% refund
Student withdraws after 5 or 6 class meetings (83.3%-100% of the course)
No refund

Example: Course with 5 class meetings.  Refund schedule:

Student withdraws after
Percent Refund
Student withdraws after 1 class meeting (20% of the course)
75% refund
Student withdraws after 2 class meetings (40% of the course)
50% refund
Student withdraws after 3 class meetings (60% of the course)
25% refund
Student withdraws after 4 or 5 class meetings (80% of the course)
No refund

Example: Course with 4 class meetings.  Refund schedule:

Student withdraws after
Percent Refund
Student withdraws after 1 class meeting (25% of the course)
75% refund
Student withdraws after 2 class meetings (50% of the course)
50% refund
Student withdraws after 3 class meetings (75% of the course)
25% refund
Student withdraws after 4 class meetings
No refund

Example: Course with 3 class meetings.  Refund schedule

Student withdraws after
Percent Refund
Student withdraws after 1 class meeting (33.3% of the course)
50% refund
Student withdraws after 2 class meetings (66.7% of the course)
25% refund
Student withdraws after 3 class meetings
No refund

Example: Course with 2 class meetings.  Refund schedule

Student withdraws after
Percent Refund
Student withdraws after 1 class meeting (50% of the course)
50% refund
Student withdraws after 2 class meetings
No refund

Example: Course with 1 class meeting.  Refund schedule

Student withdraws after
Percent Refund
Student withdraws after 1 class meeting (100% of the course)
No refund


Event Refund Policy
Refunds are computed based on the date and time that a student's request to withdraw is received in writing by the Student Accounts Office at the Center for Continuing and Professional Education (CCPE). Event participants who withdraw prior to the start of an event will receive a full refund of the event registration charge(s) paid, less the nonrefundable deposit (described below). All refunds are calculated on a per event basis.

Nonrefundable Deposit
The first $50.00 of all event registration charges is a nonrefundable deposit. This fee is required to cover event registration processing and administrative fees at CCPE. No other nonrefundable fees are required prior to the start of an event.

Withdrawing After the Start of an Event
If a participant withdraws after an event begins, no refunds will be issued.

Course and Program Schedule Changes
Course and program dates, fees, and faculty are subject to change. If a course or program is canceled, Georgetown University will refund the tuition in full but is not responsible for travel, accommodations, or other expenses incurred by the student.

Tuition Waivers and Discounts
Course tuition waivers are available based on the CCPE discount policy.  No discounts will be applied retroactively.  Students must have a discount code available at the time of registration in order to be eligible for reduced tuition rates.

Third Party Documentation and Non-Payment Policy
Students paying by third party billing must complete registration at least seven days prior to the start of a course or cohort program. In order to register for a course/cohort program, CCPE must receive the required paperwork at least three days prior to the start of a course/cohort program. To register using third party billing students must:

  1. Register online at least seven days prior to the course start date at http://ccpe.georgetown.edu. 
  2. Complete an Intent to Pay form, SF-182, or the equivalent and have it countersigned by the third party payer (such as an employer).
  3. Submit the Intent to Pay form to CCPE at least three days prior to the start of the course or program. Fax to CCPE Student Accounts at (703) 812-3810.

If the required paperwork is not received on time, the student may be automatically withdrawn from the course. He or she may re-register for courses on a space available basis. Note that payment will be due at the time of registration.

Student Registration Blocks and Unpaid Balance Policy
Any student with an unpaid balance on his/her student account 30 days after a course ends will be blocked from registering for additional courses through the MY SCS Non-Credit Student Portal.  Students with blocks will still be able to drop courses in accordance with the CCPE withdrawal and refund policies and procedures.  Additionally, while a block is active, students will be unable to request, view, or receive transcripts and will be unable to receive certificates or letters of completion for any completed programs or courses.

In order to remove a block, students must make payment by contacting the Student Accounts Manager. Late payments must be made using a credit card or third party check. The block will be lifted once the payment is successfully processed and balance is paid in full.  Blocks may also be placed on a student's account based on violations of the Georgetown University Code of Conduct.

Please note: Statements are not mailed out to students.  To determine steps to get a block removed or if you believe a block may have been placed in error, please contact the Student Accounts Manager at (202) 687-7696 or CCPEStudentAccounts@georgetown.edu.

Third Party Balances Older than 90 Days
Any student paying by third party billing becomes responsible for an unpaid balance ninety (90) days after the start date of his/her first course. Any student with an unpaid balance on his/her student account 30 days after a course ends will be blocked from registering for additional courses at Georgetown University. See Block Policy. Once 90 days have passed, CCPE reserves the right to invoice the student for the unpaid balance and/or send the student's account to a collections agency.

GU-Tuition Assistance Plan
Students who are eligible for educational benefits through the Tuition Assistance Program (TAP) at Georgetown University must work directly with the TAP benefits office to ensure payment prior to the start of any course. This payment option is only valid if registration occurs at least seven days prior to the start of the first course. Any fees incurred due to course withdrawal are the student's responsibility and may not be funded by Georgetown University TAP. For questions regarding TAP benefits, please contact Human Resources at benefitshelp@georgetown.edu or (202) 687-2500.

Review TAP Tips.

Student Accounts Contact Information
Please contact CCPE directly for questions about account balances.

Student Accounts Contact Information:
Contact: Aaron Landers, Student Accounts Manager
Phone: (202) 687-7696
Fax: (703) 812-3810
Email: CCPEStudentAccounts@georgetown.edu

Technology Policies

Google Apps
You have been given a Georgetown Google Apps account, including a Georgetown University email address that is used for all university communications such as email from your instructors, university administration, and fellow students.

Your University Email Address is: yourNetID@georgetown.edu.

Your Georgetown Google Apps account includes Gmail, Google Docs, Google Calendar, and Google Drive. Login to your Georgetown Google Apps account with your NetID and password at apps.georgetown.edu.

Please note: After logging into your Google Apps account, you may set up mail forwarding under Settings so that email is sent to any other valid email address. While you may set your Georgetown Google Apps email account to forward to a personal email account, you are required to check Georgetown Google Apps for official communications from Georgetown University.

Help and information about Georgetown Google Apps is available at googlehelp.georgetown.edu.

Using Blackboard
CCPE and ITL students will gain access to Blackboard, the online learning management system, 48-72 hours after registration. Some instructors may use Blackboard to distribute course materials, administer tests, or email announcements. To access Blackboard:

  • Go to campus.georgetown.edu.
    • Alternatively, go to the Georgetown University main web site, click Current Students, and then click on Blackboard.
  • Enter your Georgetown NetID and password.
  • A list of your currently enrolled CCPE courses and general announcements will be listed. Click one of the courses to access course assignments, documents, and announcements posted by instructors.
  • By default, Blackboard will send all notices to GUMail. To direct email from Blackboard to another account, follow the instructions for forwarding GUMail.

My SCS Non-Credit Student Portal
MYSCS is the Non-Credit Student web portal that enables CCPE and ITL students to view unofficial transcripts, request official transcripts, and check schedules. To login to MYSCS:

Visiting CCPE and ITL

Parking

Clarendon Campus Parking
The Georgetown University Clarendon Campus is located on the second floor of the Hartford Building, 3101 Wilson Boulevard, Arlington, VA. Students have access to the building parking garage which is located on Herndon Street and operated by Colonial Parking Service.

As the garage has limited spaces, we suggest students arrive early for daytime and evening classes. Most spaces will be self-park but as the garage reaches its capacity, vehicles may be valet-parked by an attendant.

Clarendon Campus parking garage rates:

  • Georgetown student rate: $3.00 per visit

Main Campus Parking
Campus parking is available in the Southwest Quad Parking Garage, which is accessible through the Canal Street and Prospect Street entrances to campus.

Southwest Quad Parking Garage rates:

  • Weekly Daily: $12.00
  • Weeknight (after 5:00 p.m.): $3.00
  • Weekend: No charge (free)

Hartford Building Saturday Access
On Saturdays the Hartford Building is open from 7:30am to 5:00pm.

Hotels Around the Clarendon Campus
For a list of hotels within close proximity to the Georgetown University Clarendon Campus, the Hartford Building, please click here.

Inclement Weather
In the event of bad weather, CCPE follows the recommendations of the Provost's Office. To find out if classes are cancelled:

Center for Continuing and Professional Education (CCPE) Contact Information

Address: 3101 Wilson Blvd, Suite 200, Arlington VA 22201
Main Phone: (202) 687-7000
Web address: ccpe.georgetown.edu
Email: ccpe@georgetown.edu
Fax: (703) 812-9324

 

Resources
Blackboard
Georgetown University Directions
Georgetown University Campus Map
Georgetown University Transportation Shuttle (GUTS)
Leavey Center Bookstore
NetID Tools
Official Georgetown University Transcripts
MyAccess and Student Access+ (information about CCPE courses taken before Fall 2009)
Middle States Accreditation
Family Educational Rights and Privacy Act of 1974

Commonly Requested Forms
CCPE Non-Credit Grade Schema
Certificate Request Form
Privacy Waiver (FERPA Release)
NetID Password Reset Form

Registration Forms
Withdrawal/Refund Forms
Course Cancellation Form

Course Audit Request Form
Course Substitution Request Form
Transfer Course Request Form

Financial Forms
Intent to Pay Form
Acknowledgement of Personal Financial Responsibility
Credit Card Authorization Form - Personal
Credit Card Authorization Form - Third Party
Terms and Conditions

Georgetown NetID Reset Services for Non-Credit Students:
The CCPE NetID Reset Center can issue a new password for non-credit students who have forgotten their Georgetown NetID password. The CCPE NetID Reset Center does not have access to old passwords. Passwords are strictly confidential.    

A university or government-issued photo ID must be presented for all NetID password reset requests. Georgetown University cannot reset a password without positively verifying the student's identity with a university or government-issued photo ID. This is University policy and no exceptions are made. Passwords can be reset via fax or email.

Request a Password Reset by Fax
Students may send requests by fax accompanied by a photocopy of a photo ID.

1. Print and complete the password reset request form.
2. Make a clear photocopy of a university or government-issued photo ID.  Note: Because faxes tend to darken in transmission, please photocopy the ID on a very light setting and at an expanded size (e.g. 125%).  Some photocopiers have a photo setting to make these changes.  If the printed text and/or photo ID is not clear, the password reset request cannot be completed. There are no exceptions to this policy.
3. Fax both the Georgetown NetID password reset request form and the photocopy of the university or government-issued ID to the CCPE NetID Reset Center at (703) 812 - 3810.

Fax requests are typically completed within one business day. Students will be contacted at the email address on the password reset form upon completion of the password reset. Note: The temporary password will expire 72 hours after the reset is complete. Please make the reset request at a time when you will have computer access for several days. A new form is required for every reset.

Request a Password Reset by Email
Students may also email requests with a scanned or digital picture of a photo ID and email it as an attachment.

1. Print and complete the password reset request form.
2. Scan or take a digital picture of a university or government-issued photo ID.
3. Email the image file and the password reset request form to ccpenetid@georgetown.edu.
 
Email requests are typically completed within one business day. Students will be contacted at the email address on the password reset form upon completion of the password reset. Note: The temporary password will expire 72 hours after the reset is complete. Please make the reset request at a time when you will have computer access for several days. A new form is required for every reset.

Funding Resources 

Please note that Georgetown University does not provide funding (scholarships, grants, need-based aid) to non-credit students.

Potential Funding Sources for Currently Employed Individuals

Potential Funding Sources for Currently Unemployed Individuals

Potential Funding Sources for Military/Veterans

Other Funding Resources

Potential Funding Sources for Currently Employed Individuals
Employer Education Budgets
Some employers offer funding for employee education.  If an employer guarantees payment for employee education and training, CCPE and ITL will accept an Intent to Pay form or the equivalent. This is typically a form completed and signed by an employer indicating how much the employer is willing to fund and the address to which the invoice for courses should be mailed. Students who have third party sponsorship or training authorizations will be required to submit approval forms with their registration.

Register for courses online. Select Third Party Billing the method of payment. Please submit an Intent to Pay form indicating that an employer or other third party should be billed for tuition.  No invoice will be generated without an Intent to Pay form on file. Courses at CCPE and ITL are non-credit. If the employer education budget cannot be used for non-credit courses, be sure to ask about a training budget.

Employer Training Budgets
Some organizations include professional development courses in employee training budgets. Be sure to ask your employer about both an education budget and a training budget.

If an employer guarantees payment for employee education and training, CCPE and ITL will accept an Intent to Pay form or training authorization. This is typically a form completed and signed by an employer indicating how much the employer is willing to fund and the address to which the invoice for courses should be mailed. Students who have third party sponsorship or training authorizations will be required to submit approval forms with their registration.

Register for courses online. Select Third Party Billing as the method of payment. Please submit an Intent to Pay form indicating that an employer or other third party should be invoiced for tuition.  No invoice will be generated without an Intent to Pay form on file.

Federal Agency Training Funds
Federal employees should ask the appropriate budget officer about training budgets available. Federal Agencies may:

  • Share job-related training costs with employees
  • Reimburse all or some of job-related employee training costs
  • Agencies may fund training related to anticipated assignments

Information from Federal Employees Almanac 2010, 57th ed. (Falls Church, VA: 1105 Media, Inc., 2010), 349-352.  Please note that Georgetown CCPE accepts Standard Form-182 (SF-182) for training authorizations from the federal government.

Private Loans
Some students may choose to finance their courses with private loans. CCPE may certify loans from various lenders.

CCPE has a unique campus code for Sallie Mae (Branch Code: 001445-99).

CCPE has a unique campus code for Citigroup (school/campus code: 001445-61).

Students must be approved for a loan before registering for classes. If the lender will send funds to Georgetown directly, select Third Party Payment at time of registration, enter information for the lender, and then contact the CCPE Student Accounts Manager at CCPEStudentAccounts@georgetown.edu.  If the lender will forward funds to the student and the student will pay CCPE, payment by credit card is due at time of registration. 

It is the student's responsibility to contact the CCPE Student Accounts Manager at CCPEStudentAccounts@georgetown.edu to ensure that any loans are processed.  Students must provide their social security number to the Student Accounts Manager to facilitate loan processing.

Federal Loans (Paralegal Studies Students ONLY)

Please see the Office of Student Financial Services Website. Scroll to Paralegal Studies.

Potential Funding Sources for Currently Unemployed Individuals


State Based Workforce Investment Act (Virginia, etc.)
Find out about federal Dislocated Worker training funding and learn how to apply for federal financial aid.  One-Stop Career Centers are available across the area and residents may learn about opportunities and benefits online. Dislocated workers may contact both their home state and the state where they were most recently employed about benefits.

Private Loans
Students may choose to finance their courses with private loans. CCPE may certify loans from various lenders.

CCPE has a unique campus code for Sallie Mae (Branch Code: 001445-99).

CCPE has a unique campus code for Citigroup (school/campus code: 001445-61).

Students must get approved for a loan before registering for classes. If the lender will send funds to Georgetown directly, select Third Party Payment at time of registration, enter information for the lender, and then contact the CCPE Student Accounts Manager at CCPEStudentAccounts@georgetown.edu.  If the lender will forward funds to the student and the student will pay Georgetown, payment by credit card or e-check is due at time of registration. 

It is the student's responsibility to contact the CCPE Student Accounts Manager at CCPEStudentAccounts@georgetown.edu to ensure that any loans are processed.  Students must provide your social security number to the Student Accounts Manager to facilitate loan processing.

Potential Funding Sources for Military/Veterans

Veterans Benefits / GI Bill
A variety of programs are available through the Department of Veterans Affairs and under various parts of the GI Bill.  CCPE participates in these programs:

For questions about program eligibility, contact the Department of Veterans Affairs at (888) GIBILL -1/(888) 442-4551. Georgetown CCPE programs are classified by the VA as NCD (Non College Degree).

The student must work directly with the Department of Veterans Affairs to ensure eligibility for benefits and that all paperwork required for reimbursement is complete.

Proof of eligibility must be faxed to (703) 812-3810/Attn: VA Benefits before registering for courses.

Montgomery GI Bill Beneficiaries:

  1. Students should contact the VA at (888) 442-4551 to determine eligibility.
  2. Students must contact the Georgetown CCPE VA certifying official Kelly Troxell at ccpevabenefits@georgetown.edu or (202) 687-7360. After contacting Kelly, students must submit a certificate of eligibility prior to registration by fax to (703) 812-3810.
  3. Students must register for courses online.
  4. Students must pay course balance prior to the start of each course by credit card.  Select credit card or payment plan at time of registration. Do not select Veterans Benefits as method of payment at time of registration.
  5. Students will receive monthly reimbursement from the Department of Veterans Affairs. For questions regarding the amount of reimbursement, please contact the VA at (888) 442-4551 directly.

Note: Students must contact the VA at (888) 442-4551 on a monthly basis to confirm registration status.

Post -9/11 GI Bill Beneficiaries:

  1. Students should contact the VA at (888) 442-4551 to determine eligibility.
  2. Students must contact the Georgetown CCPE VA certifying official Kelly Troxell at ccpevabenefits@georgetown.edu or (202) 687-7360. After contacting Kelly, students must submit certificate of eligibility prior to registration by fax to (703) 812-3810.
  3. Students must register for courses online.
  4. Students should select VA Benefits as their mode of payment at time of registration.  No up-front payment is required from student.
  5. Students must complete the Acknowledgement of Personal Financial Responsibility and submit it to CCPE three days prior to the course start date.

    For questions regarding the amount of reimbursement, please contact the VA at (888) 442-4551 directly.

Note: Students must contact the VA at (888) 442-4551 on a monthly basis to confirm registration status. 

Other Funding Resources
Payment Plan

CCPE offers interest free payment plans for certificate programs and course registrations with a total value greater than $4,000.00.  With the interest free payment plan, the tuition payment is divided into thirds.  The first payment (equal to 1/3 of total tuition) is due at the time of registration.  The second payment (equal to 1/3 of total tuition) is due approximately mid-way through the course or program.  The final payment (equal to 1/3 of total tuition) is due approximately one week before the course or program ends.

Group Discounts
If five or more employees from an organization will register for the same course or courses at the same time, CCPE will extend a 10% discount to all participants.  Contact CCPE at (202) 687-7000 with questions or to request a discount for the group.

Review the CCPE discount policy.

Custom Programs
Georgetown CCPE develops custom programs for organizations.  Often these programs can be a cost-effective method to deliver specialized training to staff or a select group of employees.  For more information, please visit the CCPE custom education website.

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